OSHA recordkeeping compliance
OSHA Electronic Recordkeeping Requirements: What Employers Must Submit in 2026–27
Certain establishments must electronically submit workplace injury and illness information to OSHA each year. The requirement depends on the establishment’s peak employment, its industry classification, and the forms it is already required to maintain.
Next annual deadline: calendar-year 2026 information is due through OSHA’s Injury Tracking Application (ITA) by March 2, 2027. Employers that missed a prior deadline should still submit the required data as soon as possible.
Which establishments must submit information?
The electronic-submission rules apply to individual establishments—generally, a single physical location where business is conducted—not simply to an organization’s total workforce. OSHA’s online ITA Coverage Application is the best starting point for confirming whether a location is covered.
Designated industries
Establishments in industries listed in Appendix A to Subpart E of 29 CFR Part 1904 must submit information from the OSHA Form 300A annual summary.
Recordkeeping establishments
Establishments required to keep OSHA injury and illness records generally must submit information from Form 300A annually, unless their industry is exempt.
High-hazard industries
Establishments in industries listed in Appendix B must submit information from Forms 300, 301, and 300A annually.
Count the right workforce: for the 100-employee requirement, OSHA uses an establishment’s peak employment during the previous calendar year. Full-time, part-time, temporary, and seasonal employees may all be relevant to the count.
What are Forms 300, 300A, and 301?
Form 300
The Log of Work-Related Injuries and Illnesses. It records each work-related injury or illness that meets OSHA’s recordkeeping criteria.
Form 300A
The annual summary. It provides establishment-level totals and must be certified by a company executive before submission or posting where required.
Form 301
The Injury and Illness Incident Report. It captures case-specific information for each recordable injury or illness.
How to prepare an accurate ITA submission
OSHA accepts manual entry, CSV uploads, and certain electronic transmissions through the ITA. Build a short internal review process before each annual deadline rather than treating the submission as a last-minute administrative task.
Confirm coverage for each establishment
Check the location’s peak employment and current NAICS classification against OSHA’s applicable Appendix A and Appendix B industry lists.
Reconcile your underlying records
Review Forms 300, 300A, and 301 for completeness and consistency before transferring information into the ITA.
Remove personally identifiable information
Do not include names, addresses, telephone numbers, email addresses, Social Security numbers, healthcare-provider information, or other identifying details in submitted narrative fields.
Submit and retain confirmation
File through the ITA by March 2, retain evidence of submission, and keep the underlying records available for the required retention period.
Electronic submission is not the same as severe-injury reporting
Annual ITA submission is separate from OSHA’s immediate reporting rules. All employers, including those that do not routinely keep OSHA injury and illness records, may have a duty to report certain severe work-related events directly to OSHA.
Know the urgent reporting deadlines
Employers must generally report a work-related fatality within 8 hours, and a work-related in-patient hospitalization, amputation, or loss of an eye within 24 hours. Do not wait for the annual ITA filing cycle to address a reportable event.
Support a stronger safety program
Use safety records to improve prevention
Accurate records help organizations identify recurring hazards, focus training, and strengthen safety oversight. Training and supervision can support a safer workplace, but they do not replace the employer’s responsibility to maintain records and make required OSHA submissions.
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